Termination Letter Generator

[Your Name]
[Your Position]
[Company's Name]
[Company's Address]
[City, State, ZIP]
[Email Address]
[Date]

[Employee’s Name]
[Employee’s Address]
[City, State, ZIP]

Dear [Employee’s Full Name],

We regret to inform you that, because of [state the specific reasons such as restructuring, downsizing, economic downturn, etc.], your position at [Company's Name] will be discontinued effective [Termination Date].

This step was difficult, and we explored several alternatives before making it. [Provide extra context if needed, such as cost-saving measures and redeployment efforts.]

Your official notice period begins on [date] and lasts [number of days/weeks]. During this time, please continue your regular duties and help with a smooth handover.

[Outline the severance package, unused leave payout, and any benefit continuance the employee will receive.]

Thank you for your contributions to [Company's Name]. We appreciate your cooperation and wish you success in your next chapter.

Sincerely,
[Your Full Name]

[Your Name]
[Your Position]
[Company's Name]
[Company's Address]
[City, State, ZIP]
[Email Address]
[Date]

[Employee’s Name]
[Employee’s Address]
[City, State, ZIP]

Dear [Employee’s Full Name],

This letter serves as notice that your employment with [Company's Name] will end on [Termination Date] because of continued underperformance.

Despite the written warnings and review meetings held on [dates of meetings], your results did not reach the standard required for your role.

Please return all company property on or before your last working day. [Add details about the final paycheck, benefits, or out-placement services, if offered.]

We wish you success in your future endeavors.

Best regards,
[Your Full Name]

[Your Name]
[Your Position]
[Company's Name]
[Company's Address]
[City, State, ZIP]
[Email Address]
[Date]

[Employee’s Name]
[Employee’s Address]
[City, State, ZIP]

Dear [Employee’s Full Name],

This letter confirms your immediate termination from [Company's Name] for violating [specific company policy or breach of contract] on [date of occurrence].

The decision is based on the following facts: [list clear, documented incidents].

Please arrange to return all company assets at once. Your final paycheck will cover any outstanding wages up to today. [Include information on benefits or COBRA if applicable.]

We wish you success moving forward.

Best regards,
[Your Full Name]

[Your Name]
[Your Position]
[Company's Name]
[Company's Address]
[City, State, ZIP]
[Email Address]
[Date]

[Employee’s Name]
[Employee’s Address]
[City, State, ZIP]

Dear [Employee’s Full Name],

We are writing to inform you that your probationary period with [Company's Name] ends on [date], and your contract will not be extended.

Although we provided coaching and resources, your performance did not meet the required level discussed during probation.

Please return any company property and complete the attached exit checklist.

We appreciate your efforts and wish you well in the future.

Sincerely,
[Your Full Name]

[Your Name]
[Your Position]
[Company's Name]
[Company's Address]
[City, State, ZIP]
[Email Address]
[Date]

[Employee’s Name]
[Employee’s Address]
[City, State, ZIP]

Dear [Employee’s Full Name],

This letter confirms we have received and accepted your resignation dated [date]. Your last working day with [Company's Name] will be [last working day based on notice period].

We thank you for your positive impact, especially your work on [mention a key achievement].

Please let us know how we can help during your transition. Your final paycheck will cover [explain any owed pay, vacation pay, and benefits].

On behalf of everyone at [Company's Name], thank you for your service. We wish you continued success.

Sincerely,
[Your Full Name]